The XYZ Public Library
Board Secretary Job Description

NOTE: Usually most of these duties [except the notes part of the second] are preformed by the city clerk/attorney as a part of their regular duties to the city (corporation).

The secretary shall:

• Certify and keep at the principal office of the corporation the original, or a copy of the bylaws as amended or otherwise altered to date.
• Keep at the principal office of the corporation or at such a place as the board may determine a book of minutes of all meetings of the directors and meetings of committees. Minutes shall record time and place of meeting, whether regular or special, how called, how notice was therefor was given, the names of those present or represented at the meeting and the proceedings thereof.
• Ensure that all notices are duly given in accordance with the provisions of the bylaws or a required bylaw.
• Be custodian of the records and of the seal of the corporation and affix the seal, as authorized by law or the provisions of these bylaws, to duly executed documents of the corporation.
• In general, perform all duties incident to the office of the secretary and such other duties as may be required by law, by the Articles of Incorporation, or by bylaws, or which may be assigned to him or her from time to time by the board of directors.