The XYZ Public Library
Committee Chair Job Description

RESPONSIBILITIES:

1. At time of appointment, committee chairs will receive direction by the board chair and regular lines of communication will be established.
2. Annually, the chair will develop a committee specific action plan implementing the library’s strategic plan and submit it to the board of director's liaison for approval. The action plan delineates goals, objectives, tactics, time frames and costs.
3. The chair will develop a budget to support the committee plan and submit it to the budget and finance committee and subsequently to the board of directors for approval.
4. The chair will submit committee reports when requested by the board chair, written reports for each board meeting, and a written annual report to be presented to the membership.
5. The chair will send minutes of committee meetings to committee members and distribute to the board of directors, committee chairs as appropriate, and file.
6. Committee chairs may be requested to attend XYZ Public Library board meetings.
7. Following each board of directors meeting, the chair will be sent a copy of the meeting minutes for review and action if required.
8. The chair may request the use of a telephone credit card to be used for XYZ Public Library committee work with the approval of the board of directors.
9. The chair will review and revise committee procedures annually. The committee procedure manual must be submitted to the policy committee for review. A copy of the committee procedure manual will be maintained at XYZ Public Library's business offices.
10. Committee communications, which will be presented to the membership will have prior approval of the board chair or designee.
11. The chair is responsible for the annual evaluation of their committees utilizing the criteria approved by the board of directors. This will include the chair evaluating the committee members and the committee members evaluating the chair.